Individual Absence Form

Purpose of the Absence Form
This form is used to record and monitor an individual staff member’s absence from work. It ensures that all absences are documented consistently, providing a clear record for both the staff member and the organisation.

How the Form Should Be Used

• The staff member (or their line manager, if appropriate) completes the form for each period of absence.
• Details such as the start date, reason for absence, and expected return are noted.
• The completed form is submitted to the designated manager.
• The information is stored securely and used only for attendance monitoring, payroll adjustments, and compliance with organisational policies.

Why It Matters

• Promotes fairness and transparency in absence management.
• Helps the organisation identify patterns and provide support where needed.
• Ensures accurate records for statutory requirements (e.g., sick pay, safeguarding, or reporting obligations).

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